Frequently Asked Questions

General Information

What value will the Expo deliver for my company?

When you exhibit at The 4th Annual National Veteran Small Business Conference Expo, you obtain tremendous marketing, business development, and contracting opportunities via direct access to Federal Government Contracting Officials, DoD OSBP Associate Directors, other Service- Disabled /Veteran-Owned Small Businesses and Prime Contractors.

Who Attends the Expo?

Representatives from Government and commercial organizations seeking ways to leverage business opportunities in both sectors and in search of quality Veteran Owned, and Service Disabled Veteran Owned Businesses to fill service needs.

What Product Categories/Industries are represented at the Expo?

• Software developers
• Computer and network systems support
• Materials engineering and manufacturing
• Scientific suppliers
• Water treatment chemicals
• Construction management
• Information and program management support
• U.S. Government entities
• ...and many, many more!

What is there to do in Las Vegas?

There is something for everyone to do in Las Vegas. To get a FREE copy of The Official Las Vegas Visitors Guide, call 1-800-847-4858, or visit the following website: http://www.visitlasvegas.com.

What is not included in the cost of the booth space?

Expo services including electrical service, A/V or computer equipment, voice/data service, photography, floral and decorations, additional furniture, carpet and any other booth enhancements, are not included in the cost of table top or booth space. Additional services must be ordered using the forms provided in the Exhibitor Services Kit. The Exhibitor Services Kit will be provided to all exhibitors at the end of March to allow you to order these services.

Am I allowed to Share Booth Space with another company?

Booth sharing is NOT allowed during the Expo.

Can my company purchase multiple booths or tabletops exhibits for the expo?

A single company can only purchase a single booth or tabletop and must have at least 1 person registered for the conference that will staff their exhibit.

Why can’t my company purchase multiple booths or tabletops for the expo?

It is the desire of the Veteran Small Business Federal Interagency Council to provide as many Veteran Owned and Service Disabled Veteran Owned companies with the opportunity to exhibitor their companies and services as possible. Since exhibit resources for this event are limited and the demand for exhibit space is high, no single company may purchase multiple booths for this event.

I own more than one business and I want to exhibit each at this year’s expo. How can I do this?

A single business owner who owns multiple businesses can register as an exhibitor for each business separately. For instance, a business owner who owns three businesses and wishes to exhibit for each can purchase a booth and/or tabletop for each business. However, each booth/tabletop must be registered under individual companies and must also be staffed separately. Each booth/table top purchased must have at least 1 staff registration.
 
The Expo registration system requires each exhibitor to log into the Exhibitor Portal with a separate, unique email address per each business that is purchasing exhibit space. Each registrant must also register using a unique email address as well.

Am I allowed to purchase multiple tabletop booths in order to have a larger booth area?

This is not allowed. If you wish to occupy larger space that what is provided with a tabletop booth, please purchase either an 8’x10’ or 16’x10’ booth.

Will there be a Business Center?

The Business Center and Concierge is conveniently located in the Caesars Palace near the Conference Center area. The Caesars Business Center offers a full range of business services and their professional, courteous concierge staff can assist you with all types of requests to help you fulfill your business needs while you are away from your company’s main office.

Also available throughout the conference Center are self-service business kiosks where attendees can take care of business while on the go.

Hotel Accommodations

After completing your registration, you will be sent an email confirmation with information regarding how to secure your hotel accommodations.

Caesars Palace Las Vegas

3570 Las Vegas Boulevard
Las Vegas , NV 89109
Phone: (702) 731-7222
http://www.caesars.com/Caesars/LasVegas

Rules & Regulations

Are there special Rules and Regulations I should be aware of?

It is AetherQuest Solutions' goal to assure that all exhibitors, regardless of exhibit size or location, display their products and services in an environment conducive to successful interaction with attendees, and thereby providing a rewarding trade show experience. The following rules and regulations have been established with that goal in mind.

Americans with Disabilities Act (ADA)

All exhibiting companies are required to be in compliance with the American with Disabilities Act (ADA) and are encouraged to be sensitive and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800-514-0301) and from the ADA web site.

Structural Integrity

• All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers or installation/dismantling equipment such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open.
• Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to support the product or marketing materials to be displayed upon them.

Flammable and Toxic Materials

All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirement should not be used. A flame proofing certificate should be available for inspection.

Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility.

Electrical

Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors.

Lighting

• No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval.
• Lighting should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or show aisles.
• Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved in writing by exhibition management.
• Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.

Storage

Fire regulations in most exhibit facilities prohibit storing products, literature, empty packing containers or packing materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or products appropriately within the booth area, so long as these items do not impede access to utility services, create a safety problem or look unsightly.

Demonstrations

As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation and demonstration areas to ensure compliance.

Sound/Music

Exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than in the aisle. Sound and noise should not exceed 85 decibels.